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Medical Secretary

Company: Emory Healthcare/Emory University
Location: Smyrna
Posted on: March 15, 2020

Job Description:

DescriptionJOB DESCRIPTION:

  • Under general supervision, performs routine office tasks following prescribed guidelines and procedures.
  • Answers unit/department telephones and greets visitors according to departmental procedure, screens calls, and takes messages or refers caller/visitor to appropriate staff member.
  • Greets visitors in a courteous manner.
  • Receives, opens, dates, and distributes incoming mail to appropriate employee.
  • Prepares and mails outgoing correspondence and information.
  • Sets up, organizes, and maintains various departmental and/or patient files according to established procedures.
  • Retrieves appropriate information upon request for internal and external use.
  • Arranges and schedules appointments and regular or intermittent meetings for one or more managers, prepares daily schedules, prioritizes requests for meetings, and makes and confirms travel arrangements.
  • Schedules and coordinates meetings and/or special events.
  • Takes minutes as requested.
  • Takes and/or transcribes dictation.
  • Types medical reports and summaries, patient histories, operative notes, proposals, manuscripts, and letters requiring a knowledge of medical terminology from rough draft to final copy.
  • Proofreads generated documents for grammar, punctuation, spelling and factual correctness and conformance to policies.
  • Advises writer or supervisor of policy deviations.
  • May direct the work of student and/or temporary employees.
  • May interview applicants and provide input to performance evaluations.
  • Tracks vacation and back up coverage schedules.
  • Processes employee time cards and transactions after review and approval.
  • Operates standard office equipment including telephones, copiers, fax machines, and computers. Inventories, orders, and maintains office supplies and forms.
  • Completes purchase requisitions and receives supplies.
  • Enters, updates, maintains, compiles and retrieves data from computer databases.
  • Documents how to access files.
  • Generates regular or special reports and/or statistics after collecting and organizing data.
  • Performs related responsibilities as required.MINIMUM QUALIFICATIONS:
    • A high school diploma or equivalent.
    • One year of clerical or secretarial experience.
    • A knowledge of medical terminology.
    • Previous experience with various personal computer software packages.
    • Positions within this classification may require the ability to type or keyboard 40 accurate words per minute.PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.Apply NowConnect With Us!Not ready to apply?Division The Emory ClinicCampus Location Smyrna, GA, 30080Campus Location US-GA-SmyrnaDepartment TEC Ortho - Sports Med Exec PkJob Type Regular Full-TimeJob Number 50929Job Category Clerical & AdministrativeSchedule 8:30a-5pStandard Hours 40 HoursEmory Healthcare is an Equal Employment Opportunity employer committed to providing equal opportunity in all of its employment practices and decisions. Emory Healthcare prohibits discrimination, harassment, and retaliation in employment based on race, color, religion, national origin, sex, sexual orientation, gender identity or expression, pregnancy, age (40 and over), disability, citizenship, genetic information, service in the uniformed services, veteran status or any other classification protected by applicable federal, state, or local law.

Keywords: Emory Healthcare/Emory University, Smyrna , Medical Secretary, Administration, Clerical , Smyrna, Georgia

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