Administrative Assistant, Sr.
Company: City of Atlanta
Location: Atlanta
Posted on: April 17, 2024
Job Description:
Salary: $44,028.00 -General Description and Classification
Standards
- Provides varied administrative and clerical services to an
assigned department.
- May supervise administrative support staff, temporary employees
or interns.
- Prepares, reviews, distributes, and. or files routine
correspondence, memoranda, letters and reports; attends staff and
other meetings and takes notes or minutes.
- Plans and/or coordinates meetings within department or across
departments.
- Carries out special projects of an administrative or office
operations nature.
- Answers calls, responds to general phone, email, or written
inquires.
- Relays messages; receives, processes and distributes mail.
Maintains department records and files.Supervision Received Works
under very general supervision. May work independently or with
other workers with responsibility for completion of assigned tasks.
- -Essential Duties & Responsibilities These are typical
responsibilities for this position and should not be construed as
exclusive or all inclusive. May perform other duties as assigned.
- Composes and prepares routine correspondence, letters,
memoranda, applications, reports and other documents. Collates,
binds, and stores computer generated reports.
- Transcribes tapes and/or notes from meetings into prescribed
format.
- Prepares budget documents as directed; researches past expenses
and projected costs to support budget preparation.
- Completes requisitions for purchases and submits for
appropriate approval.
- Handles incoming inquiries and requests; answers the telephone;
routes and returns telephone calls;
- Composes and sends routine correspondence, applications, forms
and reports.May coordinate calendar events to include
planning/scheduling appointments, meetings, and interviews; updates
on a regular basis; contacts parties involved, as appropriate.
- Examines reports, other draft material, purchase orders,
vouchers and permit applications for errors; corrects errors before
producing final copy.Identifies equipment or office material
deficiencies; sends requests for repair, maintenance or replacement
of equipment; orders new supplies.Decision Making Uses independent
judgment in routine and non-routine situations. Coordinates
calendar events and purchases materials and supplies for office.
Leadership Provided Routinely provides work group leadership,
guidance, and/or training to less experienced staff.Knowledge,
Skills & Abilities This is a partial listing of necessary knowledge
skills, and abilities required to perform the job successfully. It
is not an exhaustive list. Knowledge of administrative and office
management procedures and methods; some knowledge of department
structure and operations. Skill in communicating and interacting
with supervisors and other staff members; in using standard office
software, e.g. Word, Excel, PowerPoint; in using specialized office
data systems; in building effective relationships within the
organization and with outside contacts. Ability to compile,
organize, prepare and maintain an assortment of records, reports
and information.
Keywords: City of Atlanta, Smyrna , Administrative Assistant, Sr., Administration, Clerical , Atlanta, Georgia
Didn't find what you're looking for? Search again!
Loading more jobs...