ADMINISTRATIVE ASSOCIATE I
Company: University of Georgia
Location: Athens
Posted on: May 10, 2025
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Job Description:
Posting Details
Posting Details
Posting Number
S13551P
Working Title
ADMINISTRATIVE ASSOCIATE I
Department
UHC-The Fontaine Center
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated
as Georgia's oldest, most comprehensive, and most diversified
institution of higher education . The proof is in our more than 235
years of academic and professional achievements and our continual
commitment to higher education. UGA is currently ranked among the
top 20 public universities in U.S. News & World Report. The
University's main campus is located in Athens, approximately 65
miles northeast of Atlanta, with extended campuses in Atlanta,
Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100
faculty and more than 7,700 full-time staff. The University's
enrollment exceeds 41,000 students including over 31,000
undergraduates and over 10,000 graduate and professional students.
Academic programs reside in 19 schools and colleges, including our
newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type
External
Retirement Plan
TRS or ORP
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule
Additional Schedule Information
Monday - Friday 8 am - 5 pm
Advertised Salary
Commensurate with Experience
Posting Date
05/02/2025
Open until filled
No
Closing Date
05/09/2025
Proposed Starting Date
06/01/2025
Special Instructions to Applicants
We are unable to offer a work visa sponsorship for this position.
You must be authorized to work in the U.S. to apply.
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All
qualified applicants will receive consideration for employment
without regard to age, color, disability, genetic information,
national origin, race, religion, sex, or veteran status or other
protected status. Persons needing accommodations or assistance with
the accessibility of materials related to this search are
encouraged to contact Central HR ().
USG Core Values Statement
The University System of Georgia is comprised of our 26
institutions of higher education and learning, as well as the
System Office. Our USG Statement of Core Values are Integrity,
Excellence, Accountability, and Respect. These values serve as the
foundation for all that we do as an organization, and each USG
community member is responsible for demonstrating and upholding
these standards. More details on the USG Statement of Core Values
and Code of Conduct are available in USG Board Policy 8.2.18.1.2
and can be found online at .
Additionally, USG supports Freedom of Expression as stated in Board
Policy 6.5 Freedom of Expression and Academic Freedom found online
at .
Position Information
Classification Title
Office/Clerical Assistant
FLSA
Non-Exempt
FTE
1.0
Minimum Qualifications
Requires are least a high school diploma or equivalent. Please
contact your Human Resources office for an evaluation of
education/experience in lieu of the required minimum
qualifications.
Preferred Qualifications
* Two years general office and customer service related field
experience.
* Demonstrated experience with computer scheduling and electronic
health record software.
Position Summary
The Administrative Associate I serves as the primary point of
contact for The Fontaine Center and offers aid and support to
staff, students, and campus partners. This position requires
effective and professional communication skills, as well as a
comprehensive understanding of departmental policies and procedures
pertaining to alcohol and other drug (AOD) education, relationship
and sexual violence prevention, sexual health education, and
nutrition services. The position reports to the Office Manager for
CAPS and The Fontaine Center and plays a vital role in ensuring
day-to-day operations run efficiently in support of health
promotion and prevention services offered to students.
Knowledge, Skills, Abilities and/or Competencies
* Knowledge of Microsoft Office, including Word, Excel, Outlook,
and PowerPoint.
* Strong interpersonal communication skills; able to engage
effectively with students, families, staff, and campus
partners.
* Demonstrated attention to detail and ability to manage multiple
priorities.
* Demonstrated understanding of Point N Click schedule and
electronic medical record system.
* Ability to handle confidential information with discretion and
adhere to HIPAA and FERPA guidelines.
Physical Demands
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial
resources?
No
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children
under the age of 18 or direct patient care?
Yes
Does this position have Security Access (e.g., public safety, IT
security, personnel records, patient records, or access to
chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with
financial responsibilities. For additional information about the
credit check criteria, visit the .
Background Investigation Policy
Offers of employment are contingent upon completion of a background
investigation including, a criminal background check demonstrating
your eligibility for employment with the University of Georgia;
confirmation of the credentials and employment history reflected in
your application materials (including reference checks) as they
relate to the job-based requirements of the position applied for;
and, if applicable, a satisfactory credit check. You may also be
subject to a pre-employment drug test for positions with high-risk
responsibilities, if applicable. Please visit the .
Duties/Responsibilities
Duties/Responsibilities
Front Office Administration:
* Answers and directs incoming and outgoing telephone calls, faxes,
mail and deliveries.
* Schedules appointments for clients in an accurate and timely
manner.
* Receives clients who present for appointments. Verifies correct
client information and ensures proper paperwork is completed and
appropriate charges are authorized on client billing tickets.
* Maintains accurate files for AOD programs, sends client surveys
at appropriate times, and works directly with students and judicial
agencies.
* Maintains and respects confidentiality of client and student
information.
* Fields calls for mandated AOD and Sexual/Interpersonal Violence
Prevention on-line program. Verifies completion of program and
removes holds.
* Responsible for data entry and maintenance of various databases,
such as program participant tracking and program assessment
databases.
* Provides administrative support including copying, filing,
tracking usage of office resources, ordering supplies, and
maintaining the departmental calendar (scheduling and
meetings).
* Processes billing for fee for service appointments in the
Fontaine Center.
Percentage of time
70
Duties/Responsibilities
Program and Marketing Material Coordination:
* Serves as main administrator for online request system for
printed materials and sexual health supplies.
* Assists staff with preparation of supplies and materials for
campus and off campus programs.
* Assists the Sexual Health Coordinator in receiving, preparing and
dispersing Condom Express Orders.
* Operates various office machines such as PC, copy machine, paper
cutter, paper folder and business card slitter. Trains staff,
student workers, interns, and volunteers on office machines as
needed.
* Assists in the coordination and monitoring of student workers and
their related tasks.
Percentage of time
30
Keywords: University of Georgia, Smyrna , ADMINISTRATIVE ASSOCIATE I, Administration, Clerical , Athens, Georgia
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