Real Estate Administrative Assistant

Company: Meridian Real Estate Group
Location: Acworth
Posted on: May 17, 2025

Job Description:

We're hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application today!



This Real Estate Administrative Assistant is an individual looking to become an integral part of a very successful real estate company by managing all the day-to-day details. They have the inclination and skill set to build, implement, and manage multiple systems for maximum efficiency.



He or she is deeply committed to completing tasks the right way with a high degree of quality. This person has immense focus and can do one thing for long periods of time, as well as the ability to switch from one task to another quickly and efficiently. He or she works well both independently and interdependently.



This Real Estate Administrative Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success and to growing his/her own skills to develop into a supportive leader within the team.

Responsibilities:
Primary Objectives - What are the major objectives to be accomplished by the person in this job?
--- Listing Input - Input and manage all listings in FMLS, MLS, Listing Concierge, Dash, CoStar, or any other listing platform used by the team.
--- Contract to Close - Build, implement, and manage all systems for sellers, buyers, information management, and back office support
--- Assist with database (CRM) management, including data entry of contacts, sales pipeline
--- management and data cleanup
--- Work with the accountant and the Team Leader to help maintain the books, track expenses, ensure the collection of commissions, maintain the budget, review all financial reports, and always look for ways to improve profits
--- Oversight of all contract dates and details through closing, monitoring deadlines, and coordinating agent calendars
--- Create and maintain an Operation Manual that documents all systems and standards


Regular Work Activities - What are the most frequent and essential work activities of this job?
--- Listing data entry and updates
--- Creation of Brokerage Agreements, Offer Contracts, Lease Docs, Amendments, etc.
--- Standard Operational System development, implementation, and management
--- Property and Market Research (as needed)
--- Setting appointments (as needed)
--- Vendor relations
--- Bookkeeping (AR / AP) and budget review
--- Oversight of all contract dates and details through closing
--- Maintain and organize listing and contract documents and files in the Dotloop System
--- Coordination and photo shoots, and sign installation for listings


Key Skills - What behavioral traits, attitudes, and skills are required?
--- Strong written and verbal communication skills
--- Ability to win people's loyalty
--- Exceptional organizational and project management abilities
--- Basic understanding of bookkeeping
--- Can read and understand lengthy real estate contracts
--- The ability to measure the value/success of products/services used by the Team
--- Great ability to focus
--- Concerned about doing things the right way
--- Calm under pressure
--- Can work with high-level executives, professional athletes, and celebrities without being intimidated
--- or star-struck
--- Desire to learn and grow as an individual and an executive
--- Strong desire to support and assist the Team Leader in becoming more successful
--- Service-based attitude
--- Works well in a Team environment as well as independently


People, Contacts, and Interactions - Who are the people this person will be in contact with, and how often?
--- Lead Agent - daily
--- Agent Team - daily
--- Tech Director - daily
--- Buyers/Sellers/Vendors - daily

Qualifications:
Experience, Training, and Education - What prior work and life experience will help the person in this role succeed? (Education, industry specific, sales, administrative, management, customer service)
--- High school graduate
--- College degree in business and/or administration is preferred
--- 1 to 3 years of administrative experience
--- Real Estate experience as an agent or admin preferred

About Company:
The Meridian Real Estate Group is a Coldwell Banker Team in Marietta, GA serving both Residential and Commercial Real Estate clients.



To learn more about us visit www themeridianway.com.

Keywords: Meridian Real Estate Group, Smyrna , Real Estate Administrative Assistant, Administration, Clerical , Acworth, Georgia