Contracts Manager
Company: System One
Location: Avondale Estates
Posted on: June 24, 2025
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Job Description:
System One is looking for a Contracts Manager in Atlanta, GA.
SUMMARY The Contract Manager is responsible for contract management
of their assigned projects within the New Generation Systems (NGS)
Business Unit Project Execution teams engaged in the execution of
contracts for the design, delivery, start-up, turnover, and initial
warranty of contracted projects. The primary focus of the Contract
Manager is working closely with each Project Manager to fully
understand the commercial obligations and potential liabilities
accepted by the business in executing each contract. The Contract
Manager and Project Manager work together to develop and maintain a
Risk Register for each project to assess initial and emerging
risks. The Contract Manager is responsible for ensuring each
Project Team implements standardized correspondence and milestone
management tools and procedures to minimize/avoid financial
penalties while optimizing financial opportunities throughout each
contract’s life cycle. The Contract Manager is a key member of each
project’s Claim Management team that includes project management,
construction & commissioning management, EPC management, supply
chain management, correspondence management, and schedule
management (both MPW schedule efforts for planning and execution of
MPW’s scope of supply, and the EPC’s schedule planning and
execution for their scope of supply and scope of work). ESSENTIAL
DUTIES & RESPONSIBILITIES Coordinate and conduct Initial Contract
Reviews following contract turnover from Commercial Operations to
the Project Execution Team with critical members of each Contract
Execution Team. that includes at a minimum: Project Director |
Project Manager | Deputy Project Manager, Project Engineering
Manager, Project Supply Chain Manager, Project Scheduler,
Construction & Commissioning Services Representative, Project
Scheduler, EPC Schedule Analyst, Project Financial Analyst, and
Contract Manager. Ensure the project team clearly understands the
Contract Requirements and Responsibilities, such as , scope of
supply, scope of work accepted, key milestones and dates,
guarantees, potential liabilities, reporting requirements, incoming
& outgoing invoicing requirements, incoming and outgoing payment
approval requirements, goods delivery coordination requirements,
damaged goods and/or non-compliant goods notification requirements,
risk of loss transfer provisions, title transfer provisions,
Country of origin or other supplier restrictions, obligations and
DOR associated with taxes, tariffs, and duties, dispute
notification and resolution processes as established by each
contract commercially executed. Establish initial and recurring
project Risk Reviews with key project leaders to routinely update
the project Risk Register monthly, and other times as required in
the event of emergent risks. Document potential contract
liabilities accepted in each contract executed; to include, but not
limited to all liquidated damages for delay in deliveries, delay in
project completion, shortfalls in performance guarantees, and
overall contract liabilities in the event of failure to perform.
Develop the tools needed to evaluate potential financial impacts
for each potential liability. Document any “Must Make” guarantees
stated or implied in each contract. Provide visibility into project
execution progress approaching, real-time, and retirement of
potential liabilities established by each contract. Work directly
with the PD | PM(s) | DPM(s) and Schedule Analyst to establish and
update quarterly a Level 1 Schedule to include critical contract
milestones for the awareness of the Project Execution Team and
MPW-AMER executive management to assess Plan | Forecast | Actual
performance against Contract Baseline 0 requirements. Update the
plan whenever contract agreements are officially changed or amended
to reflect changes in the Baseline for each project. Actively
support the development, review, and management of all
correspondence associated with actual and/or potential claims
against Mitsubishi Power associated with each project Contract or
project Purchase Order working in close cooperation with the PD |
PM(s) | DPM(s), Director of Contracts Risks and Claims, In-House
Counsel, Construction & Commissiong Representative(s), EPC and MPW
Schedule Analysts (as required), and SCMs (as required). Support
both PD | PM(s) | DPM(s) and SCMs in developing and executing
financial recovery strategies for Project Impacts incurred because
of actions / inactions taken by organizations and activities
outside of NGS. Support the project execution team in developing
and maintaining project specific correspondence and work history
tracking tools to establish an ongoing history of the project to
enable rapid and effective defense of claims that can arise between
project initiation and project completion. Look for and implement
improvement opportunities associated with future contract
commercial standards or contract templates, project Kick-Off
templates, project reporting templates, and project reviews.
Coordinate with the PD | PM(s) | DPM(s) and their Financial Analyst
to ensure company policy is adhered to regarding the reservation of
risk funds, reduction in revenue receipts, and communication of
potential financial liabilities associated with potential risks and
claims as it relates to both financial management and reporting of
NGS contracts. OTHER DUTIES AND RESPONSIBILITIES Comply with all
EHS policies and procedures, including reporting or unsafe
activities to EHS & HR. Communicate effectively with staff and
management at all levels. Always maintain the highest degree of
honesty and integrity. Participate in proactive team efforts to
achieve departmental and company goals. Protect confidential
information by not communicating, disclosing to, or using it for
the benefit of 3rd Parties. Work in the global environment to
maintain standards and latest practices. Maintain a valid passport
and driver’s license. Expect to work while travelling domestically
and internationally ~10-25% of the work year. Work with the PM Team
to ensure complete and timely capture, review, approval and
distribution of meeting minutes to include attendees, action items
and action item close-outs. Perform other such duties as may be
required. KNOWLEDGE, SKILLS & EDUCATION To perform this job
successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. Education and/or
Experience: Bachelor's degree (BS) in Engineering, or a related
field, and/or a Law degree or from four-year college or university;
and 6 (six) years related experience. Language Skills: Ability to
read, analyze, and interpret general business periodicals,
professional journals, technical procedures, or governmental
regulations. Ability to write reports, business correspondence, and
procedure manuals. Ability to effectively present information and
respond to questions from groups of managers, clients, customers,
and the public. Mathematical Skills: Ability to work with
mathematical concepts such as probability and statistical
inference, and fundamentals of plane and solid geometry and
trigonometry. Ability to apply concepts such as fractions,
percentages, ratios, and proportions to practical situations.
Reasoning Ability: Ability to define problems, collect data,
establish facts, and draw valid conclusions. Ability to interpret
an extensive variety of technical instructions in mathematical or
diagram form and deal with several abstract and concrete variables.
Ref: 270-IT Orlando
Keywords: System One, Smyrna , Contracts Manager, Engineering , Avondale Estates, Georgia
