Office Manager

Company: Team Trilogy Real Estate
Location: Smyrna
Posted on: May 12, 2022

Job Description:

Agent Experience Manager / Office Administrator

We're looking for a highly driven office manager to lead our administrative staff. You'll be in charge of overseeing office operations, streamlining systems, and ensuring our administrative support is accurately following office policies. The ideal candidate is an organized and efficient leader who loves motivating and encouraging others to do their best work. If this sounds like you, apply today!

Responsibilities:

Streamline office systems including organizing filing systems, ordering office supplies, maintaining office equipment, scheduling team member meetings, and optimizing the organizational budget
Communicate with third-party vendors, contractors, service providers and customers as a representative of our organization
Make sure office policies are adhered to and reflect our company's high standards
Execute other office administration and human resources tasks as assigned
Oversee our day-to-day operations, manage administrative assistants, and perform secretarial duties
--- Responsible for directing processes and managing office staff
--- Maintain commission tracking platform and prepare/submit commission breakdowns
--- Ensure compliance with regulatory guidelines
--- Maintain CRM
--- Administer closing procedures
--- Generate various reports for analysis
--- Coordinate onboarding of new agents team members
--- Approval of all listings for compliance
--- Regular effective communication with real estate agents and marketing team to bring listings to market, both in house and at other offices
--- Management of Multiple Listing Service and regular updates
--- Adherence to local rules and regulations
--- Perform other office tasks as directed

Qualifications:

Must have graduated high school, received a G.E.D. or equivalent

Over 2 years of prior management experience or similar work experience in an office environment
Familiarity with Microsoft Office or similar systems

Displays strong communication, problem-solving, and time management skills

--- Bachelor's Degree
--- 1+ Year of Real Estate Industry Experience Preferred
--- Understanding of basic accounting principles
--- Working knowledge of Word, Excel, and database software. CRM software and/or BrokerWolf experience is a plus.
--- MLS (Multiple Listing Service) experiences a plus.
--- Exceptional organization and time management skills; ability to juggle multiple competing priorities
--- Highly detail-oriented
--- Able to effectively work under pressure and meet deadlines in a fast-paced, results-driven environment
--- Strong written, verbal, and interpersonal communication skills and able to effectively communicate across all levels of the organization
--- Proven ability to gain trust and respect by consistently demonstrating sound critical-thinking skills and maintaining composure in stressful situations
--- Exceptional initiative and follow-through skills. Knows what needs to be done and operates with a sense of urgency, focus, and discipline
--- The ability to work collaboratively while maintaining ownership of projects, and leading your team by show of example
--- A commitment to innovation and the desire to exceed expectations and requirements for the role

About Company:
Team Trilogy is an elite real estate team of industry experts and advisors experienced in commercial and residential real estate. We are a fast-growing, multi-million-dollar, real estate team within the #1 Brokerage Firm in the U.S.

Keywords: Team Trilogy Real Estate, Smyrna , Office Manager, Executive , Smyrna, Georgia