Project Documents Coordinator

Company: Allison Smith Company LLC
Location: Smyrna
Posted on: May 9, 2022

Job Description:

Work Industry
Construction, Electrical, Commercial, Electrical Contractors, Electrical Engineering, Technology, Modular Solutions

Experience
Entry Level with excellent computer skills (cloud-based experience a plus)
3-5 years of administrative experience (cloud-based experience a plus)

Education
High School Diploma or GED
Some college, a plus

Job Description
We are seeking a qualified Documents Coordinator who can perform at a high level to support our production engineering team. If you are full of energy, hard-working, easy-going, innovative, and have a desire to be an integral part of our professional team, keep reading!

If you consider yourself a problem solver, collaborator, strong organizer, analytical thinker with excellent communication skills, and a great attitude where it is infectious, we would like to meet you.

Job Qualifications
The core qualifications for this role include effective communication, organization, prioritization, and time management.
- Knowledgeable of construction documents and process flow (submittals, RFI, and drawings) preferred
- Ability to work as an independent decision-maker and as a part of the team
- Diligent and takes initiative
- Excellent communication skills
- Excellent organizational and multi-tasking abilities
- Excellent work ethic (i.e., accountable, dependable, and reliable).
- Proficient ability to detect errors
- Problem-solving attitude
- Strong attention to detail
- Strong business acumen in project planning and management
- Strong verbal and written skills

Technical Skill Required
- Advanced Experience in MS Office 365 (WORD, Excel, Teams, Outlook)
- Bluebeam/Adobe and Cloud-Based Storage Systems, a must
- DADO System a plus, not required, will train

Job Responsibilities
- Manage cloud-based repositories of construction documents to be used by the field electricians (end-user) on multiple ongoing projects
- Function as the liaison between multiple engineering teams and field electricians to ensure project-related documents are uploaded in a timely manner, stored accurately, and accessible by the field electricians
- Manage maintain electronic filing systems
- Manage and respond to incoming calls, emails, and department requests
- Manage all incoming/outgoing documentation, files, inquiries, schedules, reports, and responses
- Manage and coordinate department and staff calendars and meetings
- Manage electronic and physical large document drawings and blueprints for filing, and reporting.
- Manage, order, file, physical and electronic drawings, blueprints, forms, and reports
- Manage files, reports, and documents in SharePoint (to be learned if unfamiliar)
- Manage and keep up to date and organized drawings in Bluebeam
- Consistently follow up with the team to ensure deadlines are met on time
- Coordinate and complete documents, reports, and forms
- Create standardized department forms in Google Forms
- Operate office equipment including printers, scanners, and digital multimedia platforms
- Train field electricians in the Construction Document Systems
- Perform other related duties with projects as required or requested

Job Prerequisites
- Background check
- Drug test

Compensation
We offer top competitive pay.

Benefits
Benefits include health (100% employer paid), dental, life insurance, pharmacy and prescriptions, vision, HSA, short/long term disability, employee assistance program (EAP), paid vacation, paid holidays, 401k with profit-sharing of up to 15% of salary (not a match, we fund this out of profits independently of your contributions) + wealth / financial advisor services (100% employer paid), wellness program, onsite fitness center, and company paid training and development.

Keywords: Allison Smith Company LLC, Smyrna , Project Documents Coordinator, Professions , Smyrna, Georgia