Project Documents Coordinator

Company: Allison Smith Company LLC
Location: Smyrna
Posted on: May 12, 2022

Job Description:

Work IndustryConstruction, Electrical, Commercial, Electrical Contractors, Electrical Engineering, Technology, Modular Solutions
Experience Entry Level with excellent computer skills (cloud-based experience a plus)3-5 years of administrative experience (cloud-based experience a plus)
EducationHigh School Diploma or GEDSome college, a plus
Job DescriptionWe are seeking a qualified Documents Coordinator who can perform at a high level to support our production engineering team. If you are full of energy, hard-working, easy-going, innovative, and have a desire to be an integral part of our professional team, keep reading!
If you consider yourself a problem solver, collaborator, strong organizer, analytical thinker with excellent communication skills, and a great attitude where it is infectious, we would like to meet you.
Job QualificationsThe core qualifications for this role include effective communication, organization, prioritization, and time management. - Knowledgeable of construction documents and process flow (submittals, RFI, and drawings) preferred - Ability to work as an independent decision-maker and as a part of the team - Diligent and takes initiative - Excellent communication skills - Excellent organizational and multi-tasking abilities - Excellent work ethic (i.e., accountable, dependable, and reliable). - Proficient ability to detect errors - Problem-solving attitude - Strong attention to detail - Strong business acumen in project planning and management - Strong verbal and written skills
Technical Skill Required - Advanced Experience in MS Office 365 (WORD, Excel, Teams, Outlook) - Bluebeam/Adobe and Cloud-Based Storage Systems, a must - DADO System a plus, not required, will train
Job Responsibilities - Manage cloud-based repositories of construction documents to be used by the field electricians (end-user) on multiple ongoing projects - Function as the liaison between multiple engineering teams and field electricians to ensure project-related documents are uploaded in a timely manner, stored accurately, and accessible by the field electricians - Manage maintain electronic filing systems - Manage and respond to incoming calls, emails, and department requests - Manage all incoming/outgoing documentation, files, inquiries, schedules, reports, and responses - Manage and coordinate department and staff calendars and meetings - Manage electronic and physical large document drawings and blueprints for filing, and reporting. - Manage, order, file, physical and electronic drawings, blueprints, forms, and reports - Manage files, reports, and documents in SharePoint (to be learned if unfamiliar) - Manage and keep up to date and organized drawings in Bluebeam - Consistently follow up with the team to ensure deadlines are met on time - Coordinate and complete documents, reports, and forms - Create standardized department forms in Google Forms - Operate office equipment including printers, scanners, and digital multimedia platforms - Train field electricians in the Construction Document Systems - Perform other related duties with projects as required or requested
Job Prerequisites - Background check - Drug test
CompensationWe offer top competitive pay.
BenefitsBenefits include health (100% employer paid), dental, life insurance, pharmacy and prescriptions, vision, HSA, short/long term disability, employee assistance program (EAP), paid vacation, paid holidays, 401k with profit-sharing of up to 15% of salary (not a match, we fund this out of profits independently of your contributions) + wealth / financial advisor services (100% employer paid), wellness program, onsite fitness center, and company paid training and development.

Keywords: Allison Smith Company LLC, Smyrna , Project Documents Coordinator, Professions , Smyrna, Georgia